T&F Jobs: Music clearance & Licensing Manager (m/f/x)

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At Tracks & Fields we believe in the power of a song.

A song isn’t just background noise; it’s the heartbeat of a moment, the soul of a story. We find or produce the right music for film projects from the world’s leading advertising agencies, brands and production companies.

But finding the perfect song is only part of the story. Making it happen takes an understanding of rights, a confident negotiator and someone who knows how to bring the right people together. That’s where you come in.

We’re looking for an experienced Music Clearance & Licensing Manager to join our creative music team in Berlin or Warsaw, helping us secure well-known songs for advertising campaigns and brand communications.

Your role

Your main focus is clearing music and negotiating licences: identifying the relevant rights holders, securing approvals and agreeing terms that work for our clients and their campaigns. You’ll deal directly with major labels, publishers and other rights holders, including their teams in Germany and Poland.

This is a hands-on role for someone who can independently move a clearance forward, navigate negotiations and keep colleagues informed about what is possible, what it costs and what still needs to be resolved.

What will your tasks be?

  • Manage music clearances from the initial enquiry through to confirmed approvals and agreed commercial terms.
  • Research and verify master and publishing ownership, identifying all relevant rights holders and their representatives.
  • Request and negotiate fees, usage rights and approval conditions with major and independent labels, publishers and other rights holders.
  • Translate campaign briefs into clear licensing requests, covering territories, media, duration, versions and any additional usage requirements.
  • Coordinate multiple rights holders and approval processes, following up proactively to keep projects moving.
  • Give our team clear updates on costs, clearance status, restrictions and potential obstacles, and help find workable solutions when a requested song cannot be secured.
  • Keep accurate records of quotes, negotiations, approvals and agreed terms, ensuring a clear handover for contracting.
  • Build and maintain constructive relationships with rights holders, particularly in Germany and Poland.
  • Contribute to creative music searches, proposing songs that fit both the brief and the licensing realities of a project.

Your profile

  • You have proven, hands-on experience clearing commercially released music on behalf of clients, ideally at a music supervision company.
  • You have independently negotiated with multiple third-party rights holders, including major labels and publishers. Your experience goes beyond pitching or licensing a catalogue you represent.
  • You have worked on clearances for well-known songs and understand the coordination and persistence these projects can require.
  • You understand master and publishing rights, ownership splits, approval processes and the commercial terms of music licences.
  • You are a confident, well-prepared negotiator who can pursue a good outcome while maintaining positive relationships.
  • You are organised, precise and comfortable managing several projects, budgets and deadlines at the same time.
  • You communicate clearly, follow up reliably and flag problems early rather than leaving others to discover them.
  • You bring broad musical knowledge and can judge what works for a brief beyond your own personal taste.
  • You speak and write English fluently. Fluent German is a plus. Experience working with rights holders in Germany and/or Poland is also an advantage.
  • You are comfortable working with databases and digital project tools, and you keep your information accurate and up to date.
  • You are a collaborative, considerate colleague who shares our values: being curious, fair, responsible and diligent.

Why us?

  • Work at the intersection of music, film and advertising, helping bring outstanding songs into campaigns.
  • Take ownership of challenging clearance projects as part of a team that values both creative ambition and commercial judgement.
  • Collaborate with international colleagues, clients and music industry partners.
  • Combine your licensing expertise with your love of music, with room to contribute to creative searches and ideas.
  • Join us in either our Berlin or Warsaw office.

Ready to join us?

We’d like to hear about the clearances you’ve made happen and how you approach a negotiation.

  • Send your CV and a short cover letter explaining your relevant clearance experience.
  • Include two brief examples of projects where you personally handled music clearance and negotiations with third-party rights holders. Tell us what you were responsible for, what made the clearance challenging and how you approached it. Please do not disclose confidential fees, terms or client information.
  • Let us know your preferred office, earliest starting date and gross annual salary expectations.
  • Send your application as PDF attachments to licensingmanager(at)tracksandfields.com with the subject line “Music Clearance & Licensing Manager”.

We look forward to hearing from you!

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